August 15th to 19th 2018

Archive for the BackOffice Category

Post- Camp AGM

Post-camp AGM, Sunday 19th August 2018ce  Draft Minutes  Attending Mark Graham (DCA Committee Chair) Mark Rosher (DCA Secretary) Jennifer Horsefall (DCA Committee) Esther Hickey (DCA Treasurer) Jason Ann Tony Jay Dawn Jos Chris (Mouse) Chairman’s Report Mark Graham thanked those attending for their presence and positive input into the Camp. He reported that Druid Camp had gone well and that feed back was largely positive with some comments to be referred to later in the meeting. He recounted the reasons behind the formation of the Druid Camp Association, and stated that having settled accounts with performers, speakers and the site owner, there should be sufficient to repay the validated persons who had bought tickets via PayPal under the failed Rainbow scheme, as well as leaving a small float for the next Camp. Treasurers Preliminary Report Esther Hickey echoed the words of the Chairman and stated that full accounts would be

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Druid Camp 2018 Risk Assessment v1.2

Druid Camp seeks to be a safe place for all attending the event, and this Risk Assessment has been produced to identify hazards and control risk. It is a live document and constantly reviewed up to and throughout Druid Camp. If anyone has comments or suggestions for improving the document or the details therein, they can contact  Avoiding boxes and calculations where possible, this is a narrative document. Last reviewed and updated August 21 2018ce Where the terms site staff and camp cleaning crew are used the former is Starcus’s team and the latter refers to the Druid Camp team. Hazard – Fire Set on dry fields (particularly dry this year) and within woodland, fire is a constant risk. Camp fires are to be expected and are a routine for Druid Camp with only one incident of a tent fire in the near two decades of Druid Camp. Nevertheless

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Meeting 5th August

Final pre-Camp planning meeting 5th August 2018 Risk Assessments to be completed this week to cover eg Fire Control and Evacuation, Vehicle Movements, First Responder and First Aid, Hygiene and Cleanliness, Safeguarding, Slips, Trips and Falls, Inclusion. Toilets have been ordered. Over and above the woodland compost toilets we will have one portaloo and one disabled reserved portaloo on site from Wednesday. Solar lamps for toilets. Insurance obtained and certificate can be uploaded to web site. Limitation prevents sharp projectiles which impacts on Archery and axe and knife workshops. Facilitators to be contacted to discuss possibilities such as practice arrows. Bunting to be obtained and laid out to alert camp arrivals of the entrance. Bamboo canes with yellow tennis balls on to demarcate safe vehicle routes etc. Schedule to be updated to show 2pm Wed facilitators meeting, wed evening Camp Virgins talk, and Dairmid’s circle dances. Ray drum circle. Day

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Meeting 10th June

Present Mark Graham Mark Rosher Working Lists Reviewed facilitator lists and assessed needs for Gate and Site Crew Reviewed flagged emails and responded where appropriate Site Communications Confirmed we have at least six radio handsets using standard batteries Disability Access Having received a query about disabled shower access we confirmed with Starcus “Hi Mark, I’d say they’re fairly accessible. They’re just a short distance into the woods. It’s always slightly overgrown when we get there, but we usually clear the way quite quickly. There’s a little dip as you go from field to woods, but it can be made flat with some wood. The trackway can be quite wide, enough for power chairs and scooters. The showers are on ground level, maybe a 4 inch step, which again could be reduced. You wouldn’t be able to take a power chair in, as floor may not be strong enough. The doorway

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Meeting 26th April 2018

Minutes of Druid Camp Association Committee held on 26th April 2018 Present – MG (Chair), MR (Secretary) Following the demise of the Rainbow Futures organisation and the apparent loss of all monies paid for the purchase of tickets to Druid Camp 2018, long standing supporters of Druid Camp have come together to establish a new organisation to enable Druid Camps to continue.   Site MG has secured a site for the camp (detail have been emailed to committee members).  The total cost will be £2,000.  Mark has paid the deposit and will need to be refunded as money becomes available.  Bank Account MG agreed that he would use his spare bank account to receive subscription transferred from paypal – to be used only in pursuit of item 2 of the constitution – this is due to the complication and cost of setting up a separate account. Receipt of Subscriptions MR

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Meetings: Inaugural Meeting

Augural meeting to discuss the future of Druid Camp following the apparent demise of Rainbow Futures – 18th March 2018. Present – MG and MR It was agreed that there was support for Druid Camp continuing (from comments on the Facebook page etc).  It was noted that Jules has confirmed that a number of tickets for Rainbow Futures Druid Camp have been sold.  It is believed that about £2,000 had been paid to Rainbow Futures, which is not likely to be transferred should a new structure be formed to take Druid Camp forward. Discussion – MG and MR (who have been involved in organising and promoting Rainbow Druid Camp since its inception) felt a moral obligation to try to continue Druid Camp in order to honour tickets already sold, and to respond to the desire expressed on facebook for the camp to continue.  It was felt that a not for

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