7th to 11th August 2019
email team@druidcamp.org.uk

Druid Camp 2018 Risk Assessment v1.2

Druid Camp seeks to be a safe place for all attending the event, and this Risk Assessment has been produced to identify hazards and control risk. It is a live document and constantly reviewed up to and throughout Druid Camp. If anyone has comments or suggestions for improving the document or the details therein, they can contact team@druidcamp.org.uk 

Avoiding boxes and calculations where possible, this is a narrative document.

Last reviewed and updated August 21 2018ce

Where the terms site staff and camp cleaning crew are used the former is Starcus’s team and the latter refers to the Druid Camp team.

  1. Hazard – Fire
    1. Set on dry fields (particularly dry this year) and within woodland, fire is a constant risk. Camp fires are to be expected and are a routine for Druid Camp with only one incident of a tent fire in the near two decades of Druid Camp. Nevertheless the outcomes could be very serious and are managed per the controls below.
      1. Fire Safety to be featured in the housekeeping section of the daily morning meetings, and in the Druid Virgins talk on Wednesday, including the incident airhorn and evacuation point (beside but not in front of main gate)
      2. No fires are allowed at all within the curtilage of the woodland either side of the main camping and workshop field. Signage to that effect is to be erected at the entrance to each woodland.
      3. Fire buckets (sand) and extinguishers are to be located in the central workshop and camping areas.
      4. An incident airhorn is to be kept at the main organiser marquee (Gate) for use in the event of a major incident, to alert an evacuation. (continual blast of air horn (use ear defenders provided!))
      5. Vehicle routes are to be kept clear so that access is available at all times for emergency vehicles.
  2. Hazard – Stored Energy
    1. Additional to the risk of Fire, there will be a number of camp sites making use of stored energy including gas bottles and batteries. In the main these are reliable and stable forms of energy, but if used incorrectly can result in shocks, burns and explosion.
      1. Batteries that remain outside a contained environment, either vehicle or other appropriate container, must be so insulated as to preclude any short circuit of terminals. If a non vehicle container is used it must be identified as a battery box.
      2. Gas bottles including small spray can sized bottles must be stored so as to prevent overheating through solar gain or proximity to other heat sources including camp fires. Any containment used must identify it as a gas storage container.
  3. Hazard – Vehicle Movements
    1. The majority of vehicle movements are on the first and last day, but can take place throughout camp as people arrive and depart. The primary risk is to pedestrians including playing children, and where reasonably practicable all vehicles are parked well away from the camping and workshop area.
      1. Traffic routes are to be established and maintained throughout Druid Camp, using upright stakes topped with yellow (highly visible) tennis balls. This will allow vehicles to access the camping area for loading and unloading of tents etc.
      2. Wherever reasonably practicable all vehicles will be moved to the parking area as soon as loading / unloading operations have completed. Druid Camp is a car free event except for where people are using vehicles for camping (ie camper vans) or where medical supplies are required to be close at hand.
      3. The morning meeting housekeeping sessions will emphasise unnecessary vehicles are not welcome in the camping area, and regular sweeps will be made to check vehicles have not been inappropriately parked.
  4. Hazard – Hygiene and Infection
    1. Camping brings inevitable potential for exposure to germs and bacteria, and in a densely populated environment this must be addressed so as to avoid illness.
      1. Hygiene issues to form a part of the Camp Virgins and morning meeting presentations.
      2. Water points for drinking water must not be colocated with washing water points or near toilets.
      3. Toilet hand cleansing stations will have anti-bacterial cleaning wash supplied, with supplies being checked and refreshed by the cleaning crews as necessary
      4. Toilets are either composting type or portaloo. Toilets will be checked and cleaned and restocked appropriately by the site staff and cleaning crews.
      5. The main organiser marquee (Gate) will hold cleaning facilities alongside the first aid provision, for use as directed by First Aid Responders.
      6. The cafe area is managed by the site staff, but all attendees of Druid camp are expected to maintain hygiene standards when visiting the cafe and this will be communicated at the morning meetings.
  5. Medical and First Aid
      1. In the event of a need for First Aid there will be trained Responders available, contactable from the main organisers marquee (Gate)
      2. Medical supplies will be kept in the main organisers marquee (Gate) and will be available as appropriate.
      3. The nearest Accident and Emergency Unit is twelve 12 miles away at
        1. Gloucester Royal Hospital
          Great Western Road
          Gloucester
          Gloucestershire
          GL1 3NN
          Tel 03004 222 222
          In an emergency dial 999 from any phone and give your location as near GL14 1LF at a camping field 100 yards beyond the farm house.
  6. Safeguarding Children and Vulnerable Adults including Disabled
    1. Safeguarding is an essential element of any group event, and there are families with young children and people with physical and other challenges attending. Druid Camp seeks to be an inclusive and safe environment for all.
      1. Where children’s activities take place they are held by or supervised by competent persons holding recognised safeguarding certificates.
      2. Two adults will always be in attendance at least one of whom is competent.
      3. The morning meeting presentations will emphasise that the children’s areas including any play equipment and crafting areas are not a creche and that personal supervision of children is expected throughout.
      4. One disability designed portaloo is available on site and use of the facility is restricted to those affirming personal need. The disabled portaloo may be kept locked and the key location will be determined by members of the main organiser marquee (Gate)
      5. Showers have been determined to be adequate for most disabled access but not wheelchairs. Anyone finding difficulty is asked to speak with members at the main organising marquee (Gate)
  7. Slips, Trips and Falls
    1. Druid Camp is held in a natural environment of grassed field and woodland. The site is generally level in the workshop and camping areas but slopes and rough ground exist across the site. Slips, trips and falls cannot be eradicated in this environment but the risk can be reduced through the controls in this risk assessment.
      1. Maintenance of routes for vehicle movements as identified above.
      2. Maintenance of good housekeeping in camping and workshop areas, with no abandoned refuse, chairs or other paraphernalia.
      3. Use of standard camping equipment such as head torches and battery lamps.
      4. Toilet areas will be lit with solar and or jarred tea lights and these will be checked regularly by the camp cleaning crew.
  8. Site Contacts
    1. Mark Graham – 07530 491165
    2. Mark Rosher – 07963 562288
    3. Esther Hickey – 07941 855764
    4. Starcus Baal (site owner) –
  9. Site Address
    1. Druid Camp 2018
      field beyond farmhouse
      Flaxley Lane
      Glouce
      GL14 1LF